Workstem system supports downloading Autopay reports that are to be uploaded to Online Banking. Uploading the AutoPay report can effectively reduce manual work and increase the efficiency of salary payment.
You can use Workstem Autopay reports to help you pay salary if your company pays employees by bank transfer through the following banks:
- Bank of China
- Standard Chartered Bank
- Hang Seng Bank
This article shows you how to generate Autopay reports for bank upload.
Setting Bank Code
Click 「Company」> 「Bank Info」> 「Bank Code」to enter the corresponding bank code. Other information is entered according to your company details .
If you pay employees by bank transfer through the following banks:
- HSBC: the bank code is 004
- Bank of China: the bank code is 012
- Standard Chartered Bank: the bank code is 003
- Hang Seng Bank: the bank code is 024
Entering Bank Account Information of Employee
In order to generate an Autopay report, you need to click 「People」> select an employee to「View」> 「Employment & Payroll Information」> 「Bank Account Information」> 「Edit」
Fill in Bank Code, Bank Branch Code, and Bank Account No. and click 「Save」.
You can download Autopay reports after filling in company and employee bank account information and finishing payroll calculations.
Downloading Autopay Report
After payroll calculation is done, click on 「Reports」>「AutoPay」>「Download」to download Autopay report.
In the pop-up window of Download Autopay report, you need to select Export Format and Payroll Plan in the dropdown menu, respectively.
The Export Format is automatically filled in according to Bank Code and cannot be modified manually.
- HSBC: TXT
- Bank of China: DAT
- Standard Chartered Bank: CSV
- Hang Seng Bank: CSV
- You can select all pay runs in Payroll Plan, including the ones under "pending approval", "pending payment", and "paid" status.
- The default name of the downloaded Autopay report is「AutoPay_Download Date」.
Report Data Check
You can open the downloaded Autopay report to have a check. The display formats will differ based on the file formats. If there's an error, you can go back to the system and modify the information accordingly, before generating the report again.