Before you start asking your employees to regularly clock in/out, you can first test the QR code clock in/out function according to the following steps:
Generate QR Code on the Workstem One App
Scan the QR Code using Workstem One App to test clock in/out function
Train supervisors and employees, and start to use
Supervisors enter the Workstem One App, go to「More」, and click the QR Code in the upper right corner. Choose to clock in/out to regenerate the QR Code.
The QR code is dynamic and it will automatically refresh every minute
Only users with supervisor access can generate QR codes.
A user has supervisor access only when he/she has any direct reports. This is set under "Staff Information".
Employees enter to Workstem One App homepage > clock-in, scans the supervisor's QR Code in the upper right corner. If you set up everything correctly, it will show "Success" and you can see the clock in/out record with "QR Code" status.
After you test successfully for the first time, you can start training your supervisors and staff to use it, and officially start using the QR Code clock in/out. We have prepared two articles to help your staff training.
Daily Maintenance Tips ⚠️
Scenario 1: You can put a tablet at the entrance or front desk of your office/work location for daily QR Code clock in/out. To protect the privacy of the supervisor, if they don't want to use their personal accounts on the tablet, the HR can create another account without any sensitive employee details and set it as the direct supervisor of the manager.
By doing this, you can protect the privacy of the supervisor/manager while allowing employees to clock in/out on a public tablet.
Scenario 2: What if the supervisor who is responsible for generating QR Code is not available or taking a day off?
You can use [Authorisation Management] feature to give authorisation to a specific employee temporarily. This employee can generate QR Code for clock in/out. The supervisor can withdraw the authorisation when he comes back.