To make sure your employees can use their smartphones to clock in/out with Bluetooth accurately, we suggest you to set up according to the following steps:

First, you have to purchase a Bluetooth beacon. Workstem currently does not support beacons from other suppliers. Please visit our official Workstem Online Store and refer to this Bluetooth Beacon Buying Guide.

Once you receive the Bluetooth beacon, you will notice a label with:

Please copy these information into the system accordingly. There are 2 methods to add a Bluetooth beacon to your account.

Under "Company" > Device > Click [+ New] > Device Type Select [BLUETOOTH] > Input Device Name, Major, Minor, and Device ID, click [Save].

Notice ⚠️

Major, Minor, and Device ID are very important. Please fill in according to the information provided.

In the Workstem One App, tap into [More] > [Bluetooth Device] > Add Bluetooth Device > Scan the QR Code on the leaflet included with the Bluetooth beacon shipment (Major, Minor, and Device ID will be auto-filled) > input [Device Name], press [Save].

If you want to limit the GPS places for the Bluetooth beacon, please choose "Yes" for "Restrict Attendance Location" and select the work locations that the Bluetooth beacon can be used in. After you finish these settings, the employees can clock in/out successfully only at the chosen work locations.

Notice⚠️: You need to set up the punching location in the system before it can be displayed in the list on the page. To add the punching location, please refer to Add Work Location. After setting up the Bluetooth device and the corresponding location, only employees who work in that location can clock in and out through this Bluetooth device.

If you need to use Bluetooth clock in/out in flexible work locations such as exhibition centres and pop-up stores, you can choose "No" for "Restrict Attendance Location". With this setting, employees can clock in/out successfully as long as they're near the bluetooth beacon.

Workstem's Bluetooth beacon signal can cover 50-70 meters. You can stick it to most places in a work location, such as front desk, office table, ceiling, or doorway of the office.

If you need to use Bluetooth beacon in a temporary work location, you can carry it yourself.

Test clock in/out function via Bluetooth:

Login into Workstem One App > choose today > click [Clock In] or [Clock Out] > check your clock in/out status.

When you open the Workstem One App for the first time, it will ask you for Bluetooth access: "Workstem would like to use Bluetooth", choose "OK".

If you successfully gave Workstem One App your phone's Bluetooth permissions, the Bluetooth icon in the clock in/ out page will light up in green.

If the Bluetooth icon doesn't light up in green, it means the Bluetooth is not connected, you can click "Refresh" icon to reconnect.

If the "Please turn on Bluetooth" prompt pops up, you need to check whether your phone has turned on the "Bluetooth" permission.

If you clock in/out near a Bluetooth beacon, but "GPS" is shown in the clock-in record or it shows "Out of Range" and gets into map mode, it means you did not set the Bluetooth device correctly. You need to check if you have filled in the correct Major, Minor, and Device ID.

Or

After you test the clock in/out process via Bluetooth successfully, you can then train your staff.