Must-Read for Leave Policy Setting
Simply put, leave policy is the rules of how the company gives the right of rest to staff. You can set different leave types for different employees with different leave entitlement in leave policy settings.
There's a built-in leave policy template in the system and you can edit it directly to save time. You can also create multiple leave policies. There are 5 steps of leave policy setting:
Set Policy Name
Set Working Days, Working Hours Per Day and Public Holidays
Check Public Holidays
Add Leave Type and Leave Application Settings
Check Policy Overview and finish policy setting
It takes a lot of time to finish a set of policy settings. With that in mind, the system provides default setting in every step. It aims to help you finish the creation of a set of policy in a few minutes, and then come back to edit every detailed setting.
Detailed five-step explanation of Leave Policy Setting:
Page 1
Set Policy Name：It aims to help you distinguish different leave policies quickly when you have any sets of leave policies. Click [Add] on the upper right-hand corner, input [Policy Name] in pop-up page and press [OK].
Page 2
On page of Leave Management, set Working Days, Working Hours Per Day and Public Holidays. Click [Next] when you finish setting.
Working Days: It is to help the system identify working days and rest days when employees ask for leave and decide if there's a need to deduct leave balance
Working Hours Per Day: System usually calculates working hours according to standard 8 hours
Public Holidays: choose Hong Kong Public Holidays (If it is for non-Hong Kong area staff, you can choose other area's public holiday or self defined public holidays)
Page 3
Get in the page of checking Public Holidays, the system will generate list of public holidays this year. There will be marks for Statutory Holiday and Public Holiday. We suggest you use default setting when you create leave policy for the first time. Click [Next] on the upper right hand corner to finish policy setting, and then come back to this page to edit detailed changes.
Notice for Editing Content of This Page:
The system will update public holidays calendar according to Hong Kong laws and regulations automatically every year. If your company does not need some built-in holiday, you can just unselect the checkbox. Thus, the holiday is not valid any more.
If you need to add other holidays, you can press the button [+ New] at the bottom left. In the pop-up page of [New-Public Holidays], input Name, Type and Date, press [Save] to finish self-defined operation.
Your operation of adding and editing holidays is only valid in this year, you need to readjust and set next year again.
Page 4
After you finished setting for public holidays, click [Next] to get in the page of adding Leave Type. The system built-in template has added in 10 leave types. You just need to check them one by one and set the leave entitlement.
If it is a set of brand new leave policy, this page will be blank without data. You need to add leave type by yourself.
For how to add leave type and set leave entitlement, we prepared detailed description in the next article.
Page 5
This is the last page of adding leave policy- Policy Overview, helping you check basic setting of leave policy. Click [Finish] and a new leave policy will be created. You can also get back to previous steps to make changes by clicking [Previous].
Last Notice ⚠️: The leave policy will be created only after you clicked [finish] in step 5. You can go back to any page to make changes after it is created. If you do not click [Finish] or policy setting is interrupted for some reason, all established settings may disappear. So we strongly recommend you to quickly create a policy leave according to system default settings, and then get back every page to make detailed setting in stages based on the actual situation.
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