Employees need to apply for leave when feeling sick. There are three different types of sick leave created in the system: sick leave, sick leave (>= 4 consecutive days), and full paid sick leave. The three types of sick leave have different calculation methods of balance and payroll, which can meet different application scenarios.
Employers need to approve the leave application if an employee applies for leave when call in sick with a doctor's note. If the employee applies for a sick leave of less than 4 consecutive days, then employers may approve his/her leave application without pay. And there is no limit to the leave balance.
Sick Leave (>= 4 Consecutive Days)
When an employee provides a doctor's note due to medical conditions and needs to apply for leave of 4 days or more, employers are required to pay 4/5 of the employee's average daily wage as sickness allowance.
There is a limited balance of the sick leave. According to the Employment Ordinance,
an employee under a continuous contract of employment is entitled to 2 paid sick leave days for each month worked in the first year of employment. After that, each working month can accumulate 4 days. Paid sick leave may continue to accumulate throughout employment but may not exceed 120 days at any time.
Full Paid Sick Leave
Some corporations give employees 1 - 2 days of sick leave with full pay per month, which is not required by labour law and is considered as employee welfare leave.
Leave Type Settings
These three different leaves are applicable to different scenarios and have different settings in the leave type, as shown in the following picture:
Since employees may not clear on which leave type to apply for leaves, it is recommended that only sick leave be set as "Applicable by Employees" and the other two leave types are set as "Not Applicable by Employees". In this way, employees can only choose sick leave when applying for leave through Workstem One App. HR will check the leave balance at the end of the month and then change the leave type to the correct data.
Leave Policy Settings
Sick leave is a no-limit leave, and not necessary to set the balance generation method.
The system preset the the balance calculation for Sick Leave (>= 4 Consecutive Days) on the basis of labour law, which requires no changes.
For Full Paid Sick Leave, enter 1 or 2 in "No. of one-time leave days" according to the actual situation of the company, and select "fixed monthly" as Issuance Frequency.
The above is the difference between Sick Leave, Sick Leave (>= 4 Consecutive Days), and Full Paid Sick Leave, which you can set according to the actual situation in your company.