Workstem system supports downloading Autopay reports that are to be uploaded to Online Banking. Uploading the AutoPay report can effectively reduce manual work and increase the efficiency of salary payment.
You can use Workstem Autopay reports to help you pay salary if your company pays employees by bank transfer.
This article shows you how to generate Autopay reports for bank upload.
Setting BSB Number
Click 「Company」> 「Bank Account Information」> 「BSB Number」to enter the corresponding BSB number. Other information is entered according to your company details.
Entering Bank Account Information of Employee
In order to generate an Autopay report, you need to click 「Payroll」> 「Master Files」> select an employee to「Edit」> 「Bank Account」> add new bank account on pressing「New」
Fill in BSB Number, Account Number, Bank Name, Account Name, Payment Order, Deposit Method, and Amount. and click 「Confirm」.
You can download Autopay reports after filling in company and employee bank account information and finishing payroll calculations.
Downloading Autopay Report
To download Autopay report, you need to complete a payroll calculation first. In 「Payroll」> 「Pay Run」, select 「One-time Pay Run」or 「+ New」to calculate payroll.
After payroll calculation is done, click on 「Next」and go to 「Step 4」 >「AutoPay」>「Generator」to generate and download Autopay report.
In the pop-up window of Generate Autopay report, you need to select Pay Item as Total Net Pay and Pay Day as bank working days, respectively.
The downloaded file format is fixed as ABA file format.
Note⚠️:
You can select all pay runs in Payroll Plan, including the ones under "pending approval", "pending payment", and "paid" status.
The default name of the downloaded Autopay report is「ABA_Download Date」.
Report Data Check
You can open the downloaded Autopay report to have a check. If there's an error, you can go back to the system and modify the information accordingly, before generating the report again.